Westmoreland County Clerk of Courts Office
The Westmoreland County Clerk of Courts is Megan A. Loughner. The office maintains records and dockets for criminal and juvenile proceedings in the Court of Common Pleas. It also collects fines, costs, and restitution, with the stated goal of restoring restitution to crime victims. The Clerk of Courts is not the civil clerk. The civil and family office is the Westmoreland County Prothonotary.
Criminal case records may start in a Magisterial District Court and then move to Common Pleas after a waiver, preliminary hearing, or other lower-court action. That means a full criminal search may require both the MDJ docket and the Court of Common Pleas docket in UJS. The Clerk of Courts office is the local custodian for Common Pleas criminal records, criminal payment issues, Clean Slate and limited-access questions, expungements, criminal appeals, bail or bondsman information, PACFile links, pardons, transcripts, and Clerk forms.
The official Westmoreland County Clerk of Courts page is the source for the office's criminal-record duties and contact information.
That source confirms the Clerk of Courts role for criminal and juvenile dockets, while civil and family court files remain with the Prothonotary.
Westmoreland County Clerk of Courts
Clerk of Courts: Megan A. Loughner
2 N Main Street, Suite 203
Greensburg, PA 15601
724-830-3734
Fax: 724-850-3979
Bookkeeping: 724-830-3743
Westmoreland County Criminal Clerk Duties
The Clerk of Courts keeps the criminal and juvenile docket side of the Court of Common Pleas. The office's work begins after the case is in Common Pleas, though lower-court events may still appear in UJS and may be needed to understand how a charge moved from arrest to prosecution. Juvenile records are maintained by the office, but juvenile material is not generally public in the same way as adult criminal dockets.
- Maintains Common Pleas criminal docket records and related case information.
- Keeps juvenile proceeding records subject to access limits.
- Collects criminal fines, costs, and restitution.
- Provides records-request, transcript, appeal, expungement, and Clean Slate resources.
- Supports criminal payment questions through Clerk payment channels and PAePay.
- Points public users to UJS docket sheets for online criminal docket review.
Search Westmoreland County Criminal Records
Public criminal docket data for Westmoreland County is searched through UJS Case Search. UJS public docket sheets allow users to search, view, and print docket sheets for Criminal Courts of Common Pleas, Magisterial District Courts, appellate courts, and Philadelphia Municipal Court. Search options can include participant name, docket number, OTN, complaint number, police incident number, organization, date, court calendars, and attorney or calendar filters depending on the search mode.
UJS is not a full background-check substitute. UJS warns that docket information may lag and that public docket sheets should not be used instead of a Pennsylvania State Police criminal history check. Limited-access, sealed, expunged, juvenile, and confidential material may be absent from the public portal. For certified records, records that do not appear online, or payment questions tied to a criminal case, contact the Westmoreland County Clerk of Courts.
| Search path | Use for | Important limit |
|---|---|---|
| UJS Criminal Courts of Common Pleas | Adult Common Pleas criminal dockets | Public docket sheets may not show confidential or limited-access material. |
| UJS Magisterial District Courts | Preliminary hearings, summary matters, traffic-related criminal starts | May be a lower-court docket, not final Common Pleas disposition. |
| Clerk of Courts office | Certified copies, records requests, appeals, transcripts, payment issues | Fees, request details, and access limits apply. |
| Clerk of Courts app | Mobile access to records, payments, PACFile, Clean Slate, expungements, PASAVIN, and news | App features do not override public-access restrictions. |
Westmoreland County Criminal Request Details
The Clerk of Courts page includes a records request email link and a general email link. The research did not expose a single universal request form with every field, so a useful criminal request should give the Clerk enough information to identify the case and the document. Use the Common Pleas docket number if known. If the case began before an MDJ, include the lower-court docket, OTN, complaint number, or citation number if available.
| Field | Required | Notes |
|---|---|---|
| Common Pleas docket number | Helpful when known | Examples often follow a CP-65-CR style for criminal cases. |
| Defendant name | Yes | Use full name and date of birth if the Clerk requests identity details. |
| OTN or complaint number | Helpful | Useful for matching charges across MDJ and Common Pleas records. |
| Document requested | Yes | Examples include docket, sentencing order, disposition, appeal paper, transcript request, or expungement filing. |
| Certified copy need | Yes | State whether a plain copy or certified copy is required. |
| Payment or restitution issue | If relevant | Include payment-plan information or PAePay issue details when asking about fines, costs, or restitution. |
Westmoreland County Criminal Payments
The Clerk of Courts payment page points users to PAePay for eligible court payments. PAePay can be used for traffic tickets, court costs, fines, restitution, and payment plans when the case is approved for online payment. The Clerk payment page also notes that Clean Slate can affect case lookup. If a limited-access case cannot be found in UJS while payment is still due, the county instructs users to call Collections at 724-830-3609 for recurring payment setup or payment questions.
The Clerk of Courts payment information and PAePay are separate access points. PAePay is the search and payment portal. The Clerk is the local office that can answer criminal bookkeeping, limited-access, and records questions. Inmate account deposits at Westmoreland County Prison are a different process and should not be confused with criminal fines, court costs, bail, or restitution.
The manifest source for local criminal payment guidance is the county Clerk of Courts payments page.
That page is important because limited-access cases can still have payment duties even when the public case lookup is harder to use.
| Payment topic | Where to start |
|---|---|
| Eligible fines, costs, restitution, or payment plan | PAePay traffic ticket or court costs portal |
| Limited-access case not appearing for payment | Clerk Collections, 724-830-3609 |
| Bookkeeping question | Clerk of Courts bookkeeping, 724-830-3743 |
| Criminal record copy or certification | Clerk of Courts records request channel |
Westmoreland County Clerk App
The official Clerk of Courts page advertises a free Clerk of Courts app. The Google Play and Apple listings name it Westmoreland Clerk of Courts. The app inventory in the research lists payments, record search, PACFile, Clean Slate, expungements, PASAVIN connection, interactive features, news, and information. The app is a Clerk of Courts source, not a sheriff jail app and not a substitute for a certified criminal record request.
Clean Slate and limited access are explained on the county Clean Slate/Limited Access page.
That source makes clear that limited-access records are shielded from public view but are not the same as expunged records.
- Westmoreland Clerk of Courts on Google Play
- Westmoreland Clerk of Courts on the Apple App Store
- Westmoreland Clean Slate and limited-access information
The Android listing for the Westmoreland Clerk of Courts app is one of the manifest app sources.
The app listing supports the mobile access note, but formal copies still come from the Clerk of Courts office.
The Apple listing for the Westmoreland Clerk of Courts app is the second manifest app source.
Both app stores describe the same Clerk of Courts mobile source, which is separate from the county prison inmate search and sheriff warrant contacts.
Note: Limited access is not the same as expungement; the county states limited-access records remain available to law enforcement and judicial officers.
Request Certified Criminal Copies
A certified criminal copy may be needed for appeals, immigration, licensing, agency review, employment clearance handled outside FCRA screening, or another court matter. UJS docket sheets are useful public references, but they are not the same as certified Clerk of Courts copies. A certified request should identify the case, the exact document, and whether the requester needs a sentence order, disposition, docket, transcript-related item, or other criminal filing.
- Search UJS by docket number, OTN, complaint number, or defendant name to identify the case.
- Confirm whether the docket is Common Pleas criminal or a Magisterial District Court matter.
- Contact the Clerk of Courts with the docket number, defendant name, and document requested.
- State whether a certified copy is required and ask for the current fee and payment method.
- If the case is limited access, sealed, expunged, or juvenile, ask what can legally be released.
- Follow the Clerk's pickup, mail, or electronic delivery instructions for the final copy.